Job Description
We are currently seeking a highly organized and proactive Entry Level Temporary Administrative Assistant to join our growing team in the heart of San Jose, CA. As a key member of our support staff, you will play a vital role in ensuring our daily operations run smoothly while gaining valuable experience in a dynamic corporate environment.
In this role, you will assist various departments with essential administrative tasks, ensuring data accuracy and maintaining a professional office atmosphere. This is an excellent opportunity for individuals looking to launch their career in administrative support within the competitive tech sector of Silicon Valley.
Responsibilities
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Assist with scheduling meetings, coordinating calendars, and managing travel arrangements.
- Handle incoming inquiries via phone and email, routing them to the appropriate department.
- Prepare and format internal documents, presentations, and reports using Microsoft Office Suite.
- Support the sales and marketing teams with event coordination and client correspondence.
- Monitor office supplies and assist in maintaining a professional, welcoming environment.
Qualifications
- High School Diploma or GED is required; Associate’s degree preferred.
- Previous experience in an administrative role or internship is a plus but not mandatory.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong attention to detail and ability to multi-task in a fast-paced environment.
- Excellent verbal and written communication skills.
- Reliable transportation and the ability to commute to our San Jose office.