Job Description
Are you a high-performing Administrative Specialist looking for a flexible opportunity that offers the stability of full-time employment? Louisville HR Solutions is partnering with a dynamic corporate client to hire a Temp-to-Hire Administrative Coordinator immediately.
We are seeking a detail-oriented professional to join our team in the heart of downtown Louisville. This is a fantastic opportunity for candidates seeking temp jobs with a clear path to full time jobs. If you excel in a fast-paced environment and want to showcase your skills to a major regional employer, we want to hear from you.
Why Apply?
- Temp-to-Hire Opportunity: Demonstrated performance during the contract term may lead to a permanent, full-time offer.
- Competitive Compensation: Earn a competitive hourly rate with a clear ceiling for full-time conversion.
- Premium Benefits: Health, dental, and vision insurance available upon conversion.
Role Overview
As the Senior Administrative Coordinator, you will be the backbone of our client's daily operations. You will manage schedules, coordinate high-level meetings, and handle sensitive information with the utmost confidentiality.
Responsibilities
- Calendar & Travel Management: Oversee complex calendars for senior executives, including scheduling meetings, booking domestic and international travel, and preparing itineraries.
- Document Control: Draft, edit, and proofread professional correspondence, memos, reports, and presentations using Microsoft Office Suite and CRM software.
- Office Operations: Manage office supplies, coordinate vendor services, and maintain a pristine, organized work environment to ensure business continuity.
- Event Coordination: Plan and execute internal company events, off-site meetings, and client reception activities.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, filtering inquiries and escalating issues as necessary.
Qualifications
- Experience: Minimum of 3-5 years of administrative experience in a corporate setting.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with project management tools (e.g., Asana, Trello, or Monday.com).
- Communication: Exceptional verbal and written communication skills with a professional, polished tone.
- Organization: Superior attention to detail with the ability to multitask and prioritize tasks effectively under tight deadlines.
- Reliability: Proven track record of punctuality and dependability in a professional environment.