Job Description
We are looking for a detail-oriented and proactive Senior Administrative Assistant to join our expanding team in Jacksonville, Florida. This is a fantastic opportunity for a dedicated professional to take on a key role in our operations, supporting executive leadership and ensuring smooth office functionality.
At Apex Professional Solutions, we pride ourselves on fostering a collaborative environment where your contributions directly impact our success. We offer competitive compensation, comprehensive benefits, and a clear trajectory for professional growth.
Key Highlights of This Role:
- Competitive salary range and annual bonus potential.
- Health, dental, and vision insurance from day one.
- Modern workspace located in Downtown Jacksonville.
- Flexible PTO policy and professional development opportunities.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit high-level correspondence, reports, presentations, and internal memos with precision.
- Act as the primary point of contact for internal departments and external clients, ensuring professional communication.
- Oversee office operations, including supply inventory, vendor management, and facility maintenance coordination.
- Assist in project management tasks, tracking milestones, deadlines, and deliverables for cross-functional teams.
- Conduct market research and compile data for strategic planning and executive briefings.
- Maintain accurate records and filing systems to ensure information is easily retrievable.
Qualifications
- High school diploma required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 3-5 years of administrative experience in a fast-paced corporate or professional services environment.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a focus on clarity and tone.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.