Job Description
We are seeking a highly organized and proactive Administrative Coordinator to support our operations in Washington, DC. This is an immediate hire temporary position designed for a dedicated professional ready to make an impact from day one.
In this pivotal role, you will ensure the smooth functioning of our office by managing executive schedules, coordinating logistics, and maintaining critical documentation. If you have a strong background in administrative support and are looking for an opportunity to start immediately, this is the role for you.
Responsibilities
- Manage complex executive calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit high-level correspondence, reports, and presentations with exceptional attention to detail.
- Serve as the primary point of contact for internal and external stakeholders, ensuring clear and professional communication.
- Maintain organized filing systems (digital and physical) for easy information retrieval and compliance.
- Assist with event planning, including coordination of team meetings, client lunches, and internal conferences.
- Perform accurate data entry and update databases to ensure records are current and error-free.
- Handle confidential information with the highest level of discretion and professionalism.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in administrative coordination or a related field.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a polished, professional demeanor.
- Proven ability to multitask and prioritize tasks in a fast-paced, high-pressure environment.
- Must be available for immediate start and willing to work flexible hours as needed.