Job Description
Join our dynamic team as an immediate hire Administrative Assistant in the heart of New York City! This temporary position offers a unique opportunity to support fast-paced operations while gaining invaluable experience in a corporate environment. We're seeking detail-oriented professionals who thrive in deadline-driven settings and can seamlessly adapt to changing priorities. Start immediately with competitive compensation and flexible scheduling options. Perfect for candidates seeking short-term work with potential for extended assignments.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple departments
- Process incoming communications including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports with precision
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding processes including new hire paperwork and system access
- Support event planning and logistics for company meetings and conferences
- Maintain accurate digital and physical filing systems
Qualifications
- Minimum 2 years of administrative support or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Flexibility to work varied hours including potential overtime
- Proactive problem-solving approach with minimal supervision
- Valid work authorization for immediate employment in the US