Job Description
Join our dynamic team as an Entry-Level Administrative Assistant! We're seeking motivated individuals with no prior experience to provide crucial support in our fast-paced San Diego office. This contract position offers comprehensive training and a pathway to professional growth. Perfect for recent graduates or career changers eager to build administrative expertise. Enjoy flexible scheduling while gaining hands-on experience in office operations, client relations, and project coordination. Our collaborative environment values initiative and offers mentorship opportunities. Apply now to start your administrative career journey with us!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Organize and maintain digital filing systems and physical records
- Assist with scheduling meetings, appointments, and conference room bookings
- Prepare and distribute routine correspondence, memos, and reports
- Support departmental projects through data entry and document compilation
- Coordinate office supplies inventory and procurement processes
- Facilitate new hire onboarding procedures and equipment setup
Qualifications
- High school diploma or equivalent; college students welcome to apply
- Zero prior experience required - comprehensive training provided
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Positive attitude with willingness to learn new systems
- Reliable transportation to our downtown San Diego office