Job Description
Join our dynamic team at Global Solutions Inc. as a Temporary Administrative Assistant. This is an immediate opportunity to gain valuable experience in a fast-paced corporate environment while supporting our executive team with essential daily operations. We're seeking a highly organized professional with exceptional communication skills to fill this 3-month contract position with potential for extension.
Our ideal candidate thrives in detail-oriented roles and possesses the flexibility to adapt to changing priorities. This position offers competitive pay, a modern downtown workspace, and the chance to build your professional network in Philadelphia's thriving business district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital filing systems and ensure data accuracy
- Assist with travel arrangements and expense report processing
- Support departmental projects with research and documentation
- Collaborate with team members to ensure seamless office operations
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-focused attitude
- Flexibility to work occasional overtime as needed
- High school diploma or equivalent; associate's degree preferred