Job Description
Join our dynamic team at Oakland Business Solutions as a Temporary Administrative Assistant. This high-impact role offers immediate start date and flexible hours, perfect for professionals seeking short-term career growth. You'll support our executive team with critical daily operations while gaining exposure to Bay Area business operations.
We offer competitive hourly pay, free on-site parking, and a collaborative work environment in Oakland's vibrant downtown. This temporary position has potential for extension based on performance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital filing systems and ensure document accuracy
- Assist with onboarding processes for temporary staff
- Coordinate office supplies inventory and vendor communications
- Support event planning and logistics for company meetings
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor and discretion handling confidential information
- Valid California driver's license preferred
- Flexible availability to work weekdays 8:30 AM - 5:30 PM