Job Description
Immediate opening for a Temporary Administrative Assistant in Downtown Seattle! We're seeking a highly organized professional to support our fast-paced legal team during an unexpected leave of absence. This urgent role offers immediate start with potential for extension. Join a dynamic environment where your efficiency and attention to detail will be valued.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle confidential documents with discretion and maintain digital filing systems
- Process incoming communications (emails, calls, mail) and prioritize urgent requests
- Assist with expense reports, invoice processing, and basic bookkeeping tasks
- Coordinate office logistics including meeting setup, supply management, and vendor communications
- Support document preparation, formatting, and proofreading for legal correspondence
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to multitask in high-pressure situations
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to adapt quickly to new processes and changing priorities
- Professional demeanor and polished business etiquette
- Legal industry background preferred but not required