Job Description
Join our dynamic team at GlobalTech Solutions in the heart of San Jose! We're urgently seeking a highly organized Temporary Administrative Assistant to support our fast-paced operations. This is a 3-month contract position with immediate start and competitive compensation. Enjoy flexible hours and a vibrant downtown location while gaining valuable experience in a tech-forward environment.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including emails, calls, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation
- Coordinate office logistics, including supply inventory and vendor relations
- Support ad-hoc projects requiring administrative expertise
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Proactive problem-solving and time management skills
- Experience with calendar management and scheduling tools
- Local San Jose candidates preferred for immediate availability