Job Description
Join our dynamic team as a Temporary Administrative Assistant and kickstart your career in Oakland's thriving business district! This entry-level role offers hands-on experience in office operations while working with a supportive team committed to professional growth. Perfect for recent graduates or career changers looking to build foundational skills in a fast-paced environment.
Why You'll Love This Role: Flexible scheduling, on-the-job training, and exposure to diverse business functions. Gain transferable skills in communication, organization, and technology while contributing to meaningful projects.
Responsibilities
- Manage incoming communications (calls, emails, mail) and route to appropriate personnel
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support event coordination including meeting setup, catering arrangements, and logistics
- Assist with data entry and basic bookkeeping tasks using Microsoft Office Suite
- Coordinate office supplies inventory and procurement processes
- Provide exceptional customer service to internal and external stakeholders
Qualifications
- High school diploma or equivalent; college coursework a plus
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced setting
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude with willingness to learn new systems
- Reliable transportation and punctuality