Job Description
Join our dynamic team in Portland's vibrant business district as a Temporary Administrative Assistant. This immediate-opening role offers flexible scheduling and the chance to gain valuable experience in a fast-paced corporate environment. Perfect for students, career-changers, or professionals seeking short-term opportunities. Enjoy competitive pay and a supportive workplace culture while contributing to essential daily operations.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Process invoices, expense reports, and financial documentation with precision
- Answer multi-line phone system, screen calls, and redirect inquiries appropriately
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Organize and maintain physical/digital filing systems with strict confidentiality protocols
- Support onboarding processes for temporary staff and new hires
- Coordinate office logistics including supply inventory, mail processing, and vendor relations
Qualifications
- Minimum 1 year administrative support experience in professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in fast-paced environment with competing priorities
- Discretion handling confidential information and sensitive documents
- Reliable transportation and consistent punctuality required
- Positive attitude and collaborative team spirit essential