Job Description
Join our dynamic team as an Immediate Hire Administrative Assistant in the heart of New York City. This temporary position offers a fast-paced environment where you'll provide crucial support to our executive team. Perfect for proactive professionals seeking flexible, short-term opportunities with competitive pay and potential for extension. Start immediately and gain valuable experience in a Fortune 500 setting.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Prepare confidential correspondence, reports, and presentations using MS Office Suite
- Act as primary point of contact for internal/external communications and inquiries
- Organize travel arrangements and expense reports with meticulous attention to detail
- Coordinate meetings, including venue booking, catering, and technology setup
- Maintain digital filing systems and ensure data security protocols
- Assist with onboarding processes for new temporary staff
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional communication skills for executive-level interactions
- Ability to handle confidential information with discretion
- Flexibility to work varied hours including occasional overtime
- Proven problem-solving skills and adaptability to changing priorities