Job Description
Join our dynamic team as an Immediate Hire Administrative Assistant in Philadelphia! This temporary role offers a flexible schedule and quick start date, perfect for professionals seeking immediate employment. You'll provide essential support to our operations team in a fast-paced environment with opportunities for extension based on performance.
We're looking for detail-oriented individuals who thrive in temporary assignments and can seamlessly integrate into our client's workflow. This position requires strong organizational skills and the ability to adapt quickly to new processes.
Responsibilities
- Manage calendars and schedule appointments for department leadership
- Process incoming communications (phone, email, mail) and prioritize responses
- Prepare and distribute professional correspondence, reports, and presentations
- Coordinate office supplies inventory and procurement processes
- Assist with data entry and maintain accurate digital filing systems
- Support event coordination and meeting logistics
- Perform basic bookkeeping tasks and expense report processing
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to pass background check and drug screening
- Flexibility to work varied hours including some evenings
- Valid Pennsylvania driver's license (if local travel required)