Job Description
Join our dynamic team at Oceanfront Solutions as a Temporary Administrative Assistant with strong potential for conversion to full-time employment. This role offers a unique opportunity to gain comprehensive experience in office operations while supporting our fast-paced sales department in the heart of Long Beach. We're seeking a detail-oriented professional who thrives in collaborative environments and is ready to grow with our expanding organization. Benefits include: Flexible scheduling, professional development stipends, and priority consideration for permanent positions after 90 days.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and presentation materials
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes for temporary staff and new hires
- Support budget tracking and expense report processing
- Coordinate office logistics including supplies, equipment maintenance, and vendor relations
Qualifications
- Minimum 2 years administrative or customer service experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in deadline-driven environments
- Strong written and verbal communication skills
- Associate's degree or equivalent professional certification preferred
- Experience with CRM systems (Salesforce preferred)
- Ability to adapt quickly to changing priorities and workflows
- Valid California driver's license and reliable transportation