Job Description
Join our dynamic team at Phoenix Business Solutions as a Temporary Administrative Assistant with the potential to transition into a full-time role. This position offers a unique opportunity to gain valuable experience in a fast-paced corporate environment while showcasing your organizational skills and professionalism. We're seeking a detail-oriented individual to support our executive team with daily operations, ensuring seamless workflow and exceptional client interactions.
Our Phoenix-based company values growth and development, making this an ideal stepping stone for career advancement. If you excel in multitasking, possess strong communication abilities, and thrive in collaborative settings, we encourage you to apply. This temporary role provides a pathway to permanent employment for high-performing candidates who demonstrate dedication and expertise.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare, edit, and distribute professional documents and presentations
- Organize and maintain digital filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire documentation
- Coordinate travel arrangements and expense reports for senior staff
- Support departmental projects with data entry and report compilation
Qualifications
- Minimum 2 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Professional demeanor with client-facing experience preferred
- High school diploma or equivalent; associate's degree a plus